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Data Privacy Notice

Philippine Society of Medical Oncology (PSMO)


1. Introduction

The Philippine Society of Medical Oncology (PSMO) values your privacy and is committed to protecting your personal data in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173), its Implementing Rules and Regulations, and issuances of the National Privacy Commission (NPC).


This Data Privacy Notice explains how PSMO collects, uses, stores, shares, and protects personal information obtained through its website and related platforms.


2. Personal Data We Collect


PSMO may collect personal data depending on your interaction with our website, including but not limited to:


a. Personal Information

  • Full name
  • Email address
  • Contact number
  • Professional affiliation and designation
  • PRC number and specialty (for membership and professional verification)

b. Membership and Professional Data

  • Membership status
  • CPD units and attendance records
  • Event registrations and participation
  • Payment and transaction details (processed through secure third-party providers)

c. Technical Information

  • IP address
  • Browser type and device information
  • Date and time of access
  • Website activity logs


PSMO does not intentionally collect sensitive personal information unless required by law or with your explicit consent.


3. Purpose of Data Collection


Personal data collected by PSMO shall be used for the following purposes:

  • Processing membership applications, renewals, and verifications
  • Managing events, webinars, congresses, and CPD activities
  • Issuing certificates, receipts, and official communications
  • Responding to inquiries, feedback, or requests
  • Maintaining internal records and regulatory compliance
  • Improving website functionality and user experience
  • Complying with legal, regulatory, and professional obligations


4. Legal Basis for Processing

PSMO processes personal data based on any of the following lawful grounds:

  • Consent of the data subject
  • Performance of a contract, such as membership or event participation
  • Compliance with legal obligations (e.g., professional regulation, accounting)
  • Legitimate interests of the organization, provided these do not override data subject rights


5. Data Sharing and Disclosure

PSMO may share personal data only when necessary and under strict confidentiality, with:

  • Authorized PSMO officers, staff, and committees
  • Accredited service providers (e.g., IT systems, payment processors, event platforms)
  • Government or regulatory authorities when required by law
  • PSMO does not sell or commercially distribute personal data.


6. Data Retention

Personal data shall be retained only for as long as necessary to fulfill the stated purposes or as required by law, professional regulation, or internal policies. Data is securely disposed of or anonymized once retention periods expire.


7. Data Protection Measures

PSMO implements reasonable and appropriate organizational, physical, and technical security measures to safeguard personal data against unauthorized access, alteration, disclosure, loss, or destruction.


8. Data Subject Rights

In accordance with the Data Privacy Act, you have the right to:

Be informed about data processing

  • Access your personal data
  • Object to data processing
  • Request correction of inaccurate data
  • Request erasure or blocking (subject to legal limitations)
  • Data portability
  • Lodge a complaint with the National Privacy Commission


9. Cookies and Website Tracking

The PSMO website may use cookies and similar technologies to improve functionality and analyze site usage. You may control cookie preferences through your browser settings.


10. Changes to This Privacy Notice


PSMO reserves the right to update this Data Privacy Notice at any time. Changes shall take effect immediately upon posting on the website.


11. Contact Information

For questions, concerns, or requests related to your personal data, you may contact:

Philippine Society of Medical Oncology

Email: contact@psmo.ph

Address: U1418, 14/F, North Tower – Cathedral Heights Bldg, St. Luke’s Medical Center, E. Rodriguez Sr. Ave., Quezon City, Metro Manila, Philippines
Phone number: (02) 721-9326 or (02) 723-0101 loc 5318